BOE Meeting for October 24, 2006
1. Measure C Bond Oversight Committee report
Background:A report from the Measure C Oversight Committee will be given. This item was deferred since the Chairman from the Committee was unavailable.
Strategic Significance: Goal #10 Safe Learning Environment
2. Chipman School Assistance Improvement Team (SAIT) Report
Background: The Immediate Intervention/Underperforming Schools Program (II/USP) was established in 1999. Schools that scored below the 50th percentile on the achievement tests both in the spring of 1998 and in the spring of 1999 were invited to participate in the Immediate Intervention/Underperforming Schools Program. Chipman Middle School agreed to participate in the program.
Schools participating in the II/USP Program must make positive growth on the Schoolwide Academic Performance Index (API) in either of the two funded implementation years and each year thereafter until the school exits the program, or the school is deemed state-monitored. In Chipman's case, starting 2001 with an API score of 614, they 19,13& 28 API points until last year when they experienced a 2 point drop in API. Education Code sections 52055.5 and 52055.51 require the State Superintendent of Public Instruction, with the approval of the State Board of Education, to impose various sanctions on state-monitored schools. In 2005, the SAIT team presented their findings at the November 22, 2005 BOE Meeting and May 23, 2006 BOE Meeting.
The SAIT team presented their findings from their visit on October 12, 2006. Progress continues to be made but the real measure will the required one point gain in API score needed at the end of the year.
Strategic Significance: Goal #5 At Risk Students
3. Resolution 06-4067 Voter Education and Participation Month
Item Type: Action (5 minutes)
Background: The Secretary of State and the California School Board Association have declared October as "Voter Education and Particpation Month".
The Board approved the resolution.Strategic Significance: Goal #12 Communications and Community Engagement
4. Recommendation for 2006/07 Budget Revisions and Plan for 2007/08 Spending Reductions
Item Type: Action (30 minutes)
Background: On June 27, 2006 the Board approved a balanced budget with an ending balance of $5,000,000 that met 3% required reserve level, and left an available balance of $2,700,000 for spending priorities. On July 19, 2006 the District lost an arbitration decision and costing the District $2,100,000 per year retroactive to July 1, 2005. In the current fiscal year (06/07), the arbitration decision will cost $4,200,000 ($2,100,000 for FY05/06; $2,100,000 for FY06/07). The impact of the arbitration decision to the District will be a shortfall of $1,500,000.
Since the school year began, the Disrict has made budget revisions to add staffing as required by contractual obligations ($550,000) and to pay for various special education settlements ($100,000). The budget revisions to date total $700,000 and result in an additional decrease to the District's reserves. The impact of the arbitration decision ($1,400,000) and the budget revisions ($700,000) is total shortfall in our reserves of $2,100,000.
Our goal is to replenish the District fund reserves for Fiscal Year 2006/07 to meet the 3% level required by the State to avoid sanctions. The District must take spending reductions by February 27, 2007 to fund on-going costs. Staff will review the spending revisions aimed at replenishing the Fiscal Year 2006/07 reserves and the timeline to identify and approve the spending reductions for Fiscal Year 2007/08.
Please note, the shortfall in the reserve results from on-going costs. These costs require on-going funds. The AUSD must make spending reductions for FY07/08 to fund the ongoing costs. The timeline to identify and approve the spending reductions for FY07/08 is detailed below.
Fiscal Implications: Undetermined at this time
Strategic Significance: Goal #1-12
5. Discussion of PE Credit for Marching Band Participation
Background: Encinal Marching Band and Color Guard members made a request at Spring Board meeting to grant Physical Education credits for participation in these activities.
Staff presented material on this request and could not recommended providing physical education credit for marching band. However, they do suggest that the Board could explore granting a waiver on student by student basis.
Strategic Significance: Goal #1 Curricular Coherence
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