BOE Meeting for December 13, 2005
1. Employee of the Month
Background: Each month the Distict recognizes outstanding performance by our employees. This month the District recognized: Sheila Hewitt, 6th Grade Core Teacher, Chipman Middle School.
Strategic Significance: Goal #12 - Communications and Community Engagement
2. Natioanl Blue Ribbon School Presentation by Earhart Elementary School
Background: Amelia Earhat was honored in Washington D.C. on November 11, 2005 by the U.S. Secretary of Education Margaret Spelling as a "No Child Left Behind - Blue Ribbon School for 2005". Of 230,000 public schools, just 296 qualified for Blue Ribbon status.
The Superintendent will be holding a reception at Earhart School on January 26th to recognize this significant accomplishment.
Strategic Significance: Goal #12 - Communications and Community Engagement and Goal #1 - Curricular & Effective Practice
3. Appointment of the Chipman Vice Principal
Background: In Ocotber, 2005, the Chipman Vice Principal resigned. Amanda Hess was appointed.
Strategic Significance: Goal #3: Staff Recruitment, Assignment and Rentention
4. Appointment of the Director of Fiscal Services
Background: The former Director of Fiscal Services was appointed to Chief Financial Officer in November, 2005. Anglelia Nava was chosen to be promted to Fiscal Director.
Strategic Significance: Goal #3: Staff Recruitment, Assignment and Rentention
5. AB 825 Report and Recommendation
Background: Changes to cateogrical funding allows school districts to shift funds for better usage at a District level. Staff is recommending shifting approximately $100,000 to reduce fiscal impact on the General Fund.
The Board approved a transfer of $$3,000 from the Pupil Retention Block Grant and $98,000 from the School and Library Improvement Block Grant.
Strategic Significance: Goal #1-12: Strategic Plan
6. Island High School's Western Association of Schools and Colleges (WASC) Accreditation Findings and Next Steps
Background: The WASC committee will be recommending a three year certificatin for Island High School.
Strategic Significance: Goal #1: Curricular and Effective Practices
7. First Interim Report
Item Type: Action(15 minutes)
Background: Twice a year, the District is requiered to submit a financial report certifying the district's aility to meet its financial obligations.
The first interim financials for 2005/06 is as of October 31, 2005.
The Board approved the first interim report.
Strategic Significance: Goal #: 1-12 Strategic Plan
8. School Consolidation Report and Recommendations
Background: On November 16th, there was a workshop to review the impact of declining enrollment along a review of scenarios for facilities usage and school consolidation.
The four scenarios for November 16th Workshop that were presented were:
Scenario One - Consolidate Miller and Woodstock Straight Rollover
Total 393 students occupying 20 rooms with 0 vacant rooms and 35 seats available.
Scenario Two - Consolidate Miller and Woodstock Straight Rollover Minus Interdistricts
Total 338 students occupying 17 rooms with 3 vacant rooms and 30 seats available.
Scenario Three - Consolidate Miller/Woodstock/Longfellow Straight Rollover Minus Interdistricts with new wing
Total 495 students occupying 26 rooms with 2 vacant rooms and 62 seats available.
Scenario Four - Consolidate Miller/Woodstock/Longfellow Straight Rollover Minus Interdistricts with new wing including potential students from Bayport, Breakers and Harbor Isle
Total 591 students occupying 28 rooms with 0 vacant rooms and 21 seats available.
Staff updated those scenarios based on feedback received at the workshop and presented two scenarios at the November 22 Board meeting.
Scenario One - Consolidate Miller/Woodstock with a new wing
Total 486 students occupying 25 rooms with 3 vacant rooms and 27 seats available.
Assumptions
- Straight rollover of Woodstock and Miller Students generates an enrollment of 393 students
- Current enrollment pattern for the last three years has generated an average of 87.6 per grade. If the pattern continues enrollment could increase by 40 students.
- Use of low generation rate for Breakers (5) and Bayport (48) would result in 53 additional students over the next 2 years.
Considerations
- Current inter-district students would stay.
- Use of high generation rate for Breakers (16) and Bayport (51) would result in 67 additional students over the next two years.
- Woodstock and Miller attendance zones are combined. No other boundary changes.
- 3 possible rooms to be used to accomodate WCDC after school program.
- Need student transition plan to move to new school.
- Actual enrollment from Bruzzone (3), Marina (2) have generated few elemenentary students.
Facilities Implications
- Need to construct new wing (8 classrooms) to accomodate projected additional students (a cost of $2.4 million)
- Potential space needs for universal pre-school
- Woodstock would temporarily house Haight School during Haight School retrofit project
- Miller School would temporarily house Island High until Woodstock School is remodeled for Island High occupation
- Island High housing project can proceed as soon as site is vacated
- Planning for facility specifics take place from January to March
- Longfellow remains open. When Harbor Island project reaches completion and enrollment information is actual, school closure criteria will be applied to reevaluate situation.
Scenario Two - Consolidate Miller/Woodstock/Longfellow with new wing
Total 591 students occupying 28 rooms with 0 vacant rooms and 21 seats available.
Assumptions
- Inter-district students (75) from Miller/Longfellow/Miller are placed in schools east of Webster St.
- Straight rollover of remaining students from Miller, Longfellow and Woodstock schools.
- Use of low generation rate for Breakers (5) and Bayport (48) would result in 53 additional students over the next 2 years.
- Use low generation rate for Harbor Island (41).
- Current enrollment pattern for the last three years has generated an average of 105 per grade. If the pattern continues enrollment could increase by 39 students.
- Place no more intra-district placements (33) at the new school.
Considerations
- Placement of 75 inter-district students Miller/Longfellow/Woodstock at other schools east of Webster Street where rooms and individual seats are available.
- Use of high generation rate for Breakers (16) and Bayport (51) would result in 67 additional students over the next two years.
- Use of high generation rate for Harbor Island (152).
- Annex part of Longfellow attendance zone to Paden.
- Both sides of Pacific Avenue south to Lincoln, west from Webster.
- Phase in during 2006-07 school year. Madatory for Kindergarten and all new students in area.
- Consider limiting Paden's middle school program (2006-07) to the students enrolled in the 6-8 program.
- Close the new school to open enrollment for opening year and Paden through phase-in period of annexed attendance zone (except for sbilings).
- Place no more intra-district transfers or diversions, west of Webster and allow current intra's to return to home schools. This would reduce enrollment by 94 students over time as students work their way through the grade levels.
Facilities Implications
- Need to construct new wing (8 classrooms) to accomodate projected additional students (a cost of $2.4 million)
- Potential space needs for universal pre-school
- Woodstock would temporarily house Haight School during Haight School retrofit project
- Miller School would temporarily house Island High until Woodstock School is remodeled for Island High occupation
- Island High housing project can proceed as soon as site is vacated
- Planning for facility specifics take place from January to March
- Longfellow site could also be used ROP, Adult Classes and office space for various grant services (McKinney/Vento, Even Start, etc.).
There was a Special Meeting on Monday, November 28th to approve going to bid for the new wing.
There were community meetings at Paden (Monday, 6:30pm), Longfellow (Tuesday, 6pm) and Miller (Wednesday 6:30pm) to receive input from the affected school sites.
Staff presented additional information on the two scenarios presented at the November 22nd meeting. Staff's preferred recommendation is closing Longfellow and Miller schools. This will be an action item at the January 10 Board meeting.
Strategic Significance: Goal #: 10 Safe Learning Environment
9. Budget Development Calendar
Background: Each year the staff recommends a budget development calendar.
The Board approved the calendar.
Strategic Significance: Goal #1-12 Strategic Plan
10. Alameda Unified School District School Year Calendars for 2006-07 and 2007-08
Background:The Alameda Education Association and the District entered into negotiations about the 2006-2007 and 2007-2008 school calendars in early Fall. Tonight staff will present the tentative agreeement reached between the two parties.
Staff presented the 2006-2007 and 2007-2008 school calendars.
The Board approved the calendars.
Strategic Significance: Goal #12: Communications and Communinty Engagemet
11. Approval of Change Order with West Bay Builders for Installation of Concrete Slab for additional building for New Woodstock School
Background: There was a Special Meeting on Monday, November 28th to approve going to bid for the concrete slab. The change order for the concrete slab is $340,390
The Board voted 4 to 1 (McMahon voting no) to approve the change order.
Fiscal Implications: No impact on General Fund, Measure C monies to be used.
Strategic Significance: Goal #10 - Safe Learning Environment
12. Approval of Change Order with West Bay Builders for Installation of Concrete Slab for Installation of Veritcal COnstruction of an additional building at New Woodstock School
Item Type: Action (5 minutes)
Background: There was a Special Meeting on Monday, November 28th to approve going to bid for the new wing. The staff presented the change order at the meeting for $1,731,000.
The Board voted 4 to 1 (McMahon voting no) to approve the change order.
Fiscal Implications: No impact on General Fund, Measure C monies to be used.
Strategic Significance: Goal #10 - Safe Learning Environment
13. Election of Board President and Vice President
Background: Each year the Board elects a President and Vice President. Tracy Jensen was elected Board President and David Forbes was elected Vice President.
Strategic Significance: Goal #12 - Communications and Community Engagement
14. Approval 0f 2006 Schedule of Regular Board of Education Meetings
Item Type: Action (5 minutes)
Background: Each year approved the calendar of regular meetings for the upcoming year.
Strategic Significance: Goal #12 - Communications and Community Engagement
14. Adoption of Board Committee Assignments
Background: Board members indicated their preference for serving on various committees.
Strategic Significance: Goal #12 - Communications and Community Engagement
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Last modified: November 20, 2005
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